Program Administrator

SAIC·Arlington, Virginia, US

administration2h

Projected AI Stack

Based on our analysis of Secretaries and Admin Assistants positions

🚀 9.0 — Transformative AI Upgrade Potential

MCMicrosoft 365 CopilotEmail drafting, calendar management, document formattingdaily

CLClaudeResearch summaries, correspondence draftingdaily

GRGrammarlyProofread all written communicationsdaily

OTOtter.aiMeeting transcription and action item extractionweekly

Projected Workflow

How AI is expected to reshape this role

AI-assisted

Email drafting and schedulingMicrosoft 365 Copilot

Meeting notes and follow-upsOtter.ai

Document formatting and templatesMicrosoft 365 Copilot

Correspondence proofreadingGrammarly

Human-led

Office supply and vendor coordination

Visitor and phone management

Confidential document handling

This AI stack and workflow map are projected by UpgradedJobs based on occupational analysis, not stated by the employer. They reflect how AI tools are transforming Secretaries and Admin Assistants roles today.

About the role

Job ID 2612154

Location Arlington, VA, US

Date Posted 2026-05-04

Category Administration

Subcategory Administrative Assistant

Schedule Full-Time

Shift Day Job

Travel Yes - 10% of the time

Minimum Clearance Required TS.SCI

Clearance Level Must Be Able to Obtain None

Potential for Remote Work ORA_HYBRID

Description

SAIC is seeking qualified applicants to support a cutting-edge data, analytics, and AI platform. Roles include managing customer relationships, service portfolio and catalog management, software engineering & development, data/AI engineering, IT systems operations, and use case intake and analytics for DoW enterprise-scale mission objectives expected in Spring/Summer 2026.

Positions are contingent pending contract award.

A majority of the opportunities are in the Washington DC Metropolitan Area (WDCMA). Some work may be performed remotely, subject to Government approval.

This role directly supports Task Order execution by ensuring efficient program administration, effective coordination with Government stakeholders, and consistent delivery of high quality program artifacts.

Job Responsibilities

Schedule, coordinate, and host a Project Kick-Off Meeting.
Provide an introduction between the contractor personnel and Government personnel who will be involved with the TO.
Provide the opportunity to discuss technical, management, and security issues, and travel authorization and reporting procedures.
Provide a Project Kick-Off Meeting Agenda for review and approval by the AAS Defense COR and the CDAO TPOC.
Provide a Project Kick-Off Meeting Minutes Report
Develop and provide a Monthly Status Report
Support Quarterly PMRs in alignment with quarterly increment planning priorities.
Perform routine administrative functions such as
Drafting correspondence
Scheduling appointments
Maintaining files
Responding to inquiries

Qualifications

Education and Experience High School Diploma with 7 years experience; Bachelors & 5+ years of related experience, Masters & 3+ years of experience, or PhD + 1 year

Knowledge, Skills, Abilities, And Competencies

Strong meeting coordination skills, including the ability to schedule, organize, and facilitate meetings with diverse Government and contractor stakeholders.
Ability to communicate effectively and facilitate discussions.
Skill in preparing formal documentation, including meeting agendas, minutes reports, and action item capture.
Proficiency in developing recurring program reports, such as Monthly Status Reports, with accuracy and clarity.
Capability to support Quarterly PMRs.
Strong administrative skills.
Ability to provide clear, timely information to callers and stakeholders, reflecting professionalism and customer service orientation.